Office Manager/Admin

Oakland, CA

UtilityAPI is providing the data infrastructure for the new energy economy. Help us build it.

Office Manager/Admin

At UtilityAPI we are fighting climate change by helping energy companies get the data they need for their projects. Most of our customers are solar and storage installers, and energy efficiency companies. Lack of access to data is a key chokepoint for many companies in renewable energy, and our automation helps shorten the sales cycle and lower their customer acquisition costs. Our customers love us.

We are looking for an Office Manager/Admin who can help us keep things organized and handle the kinds of requirements that a growing startup has in order to operate. If you are interested in learning about how a startup runs, and also in contributing to the fight against climate change, this is a great opportunity.

We have a diverse leadership team and we value the insights that a diverse team can bring. We encourage applications from members of groups that have been traditionally underrepresented and underestimated in tech, including women, people of color and people with disabilities.

What You'll Do

  • Organize and maintain our Google Drive documents
  • Manage incoming mail
  • Handle insurance forms
  • Light filing of actual paperwork once we return to the office In Oakland
  • Manage new hire documents
  • Assist with flight and hotel reservations
  • Assist with tax preparation
  • Maintain mailing list using Mailchimp
  • Assist with Board Resolution paperwork
  • Assist with compliance reports
  • Assist with customer contract paperwork
  • Learn our support tools to occasionally help our technical support person

Requirements

  • Be interested in fighting climate change
  • Familiarity with word processing, spreadsheet, and slide deck applications
  • Comfort with technology
  • Prior experience organizing something
  • Ability to communicate effectively over email
  • Have good judgement and be able to use it
  • Be trustworthy and able to both work independently and to take direction

Compensation

  • Salary depending on experience
  • Stock options
  • Medical, dental, vision insurance
  • 401k
To apply for this position, please email a resume and cover letter to: jobs@utilityapi.com

Want to get to know us?